Convention & Visitors Bureau Board Meeting Recap Nov. 13

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The McPherson Convention & Visitors Bureau Board released their official November meeting minutes on Dec. 11. Here is what you need to know:

The McPherson Museum’s Haunted House had similar results as last year, raising around the same amount. The second weekend was well-attended. However, it is questionable if the fundraiser will continue next year due to new fire code regulations.

The museums Holiday Open House was held Dec. 7 and included a visit from Santa and the annual raffle ticket fundraiser.

The CVB financials show that as of Oct. 31, expenses totaled $362,331.46 and revenue totaled $545,837.80 resulting in a $183,506.34 profit. Guest tax collected thus far in 2019 totaled $536,464.09 (projected guest tax for 2019 was $400,000).

McPherson College cancelled the July 4 MAYB Tournament, which resulted in $750 available for awarding to another organization. McPherson High School submitted a grant on June 10, for the a Volleyball Invitational. Joni Regnier suggested the $750 not used by McPherson College be awarded to McPherson High School. The tournament included five Kansas teams and resulted in several overnight stays. A motion to do so passed.

Board members reviewed and discussed the evaluation form to be used beginning in 2020 during the grant review process. They also discussed specific wording in the new application that outlines when an organization should submit an impact statement and proof of expenditures. Criteria items one and two on the form will be changed to “YES” and “NO” options instead of numerical ratings and that the new application will reflect the following:

“Submit an impact statement and proof of expenditures no later than 30 days after the event.”

“Grant dollars will not be issued if documentation is not received by the 30-day deadline.”

This change replaces the 60-day requirement. Anne Kirchner will update the evaluation form and the 2020 grant application along with any wording and documents posted on visitmcpherson.com.

The CVB expressed appreciation to Anna Ruxlow for bringing the Kansas Museum Association to McPherson Nov. 6. The conference resulted in many overnight stays at the Holiday Inn Express and Fairfield Inn & Suites.

The CVB is sponsoring the annual holiday lights tours on Dec. 12, 13, 15, 16, 17 and 18. Each night will include tours at 6, 7 and 8 p.m. Advance tickets are required at the cost of $5 per person.

Travel Center Administrative Assistant Katie Selzer’s report reflected recent hotel group bookings were related to the Kansas Barn Sale, McPherson Main Street Burnin’ Down Main, Homecoming at both colleges, corporate meetings at Kansas Municipal Utilities and Viega, weddings and sports. It was noted a McPherson Main Street event resulted in overnight stays, which has been questioned in the past when the organization applies for grant dollars. This was a positive observation.

The next formal board meeting will be held at 1:30 p.m., Jan. 8, 2020, at the CVB, 1111 E. Kansas Ave.

 
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